Grant Applications for Melksham on 09/09/2015

ID	Grant Type	Project Title	Applicant	Amount Required
1409	Community Area Grant	Atworth Village Hall Refurbishment of Toilets	Atworth Village Hall and Recreation Ground Committee	£3868.99
1391	Community Area Grant	Avon Bowls Club Notice Board	Avon Bowls Club	£450.00
1411	Community Area Grant	Replacement of remainer of tents	Broughton Gifford and Holt Scouts	£2378.15
1413	Community Area Grant	new ceiling door electricity toilet to create clubroom	West Wiltshire ModelRailway Circle	£2286.75
1320	Community Area Grant	Atworth Village Flood Equipment Store	Atworth Parish Council	£750.00
1427	Community Area Grant	Poulshot Jubilee Tapestry	Poulshot Ladies Club	£300.00

ID

Grant Type

Project Title

Applicant

Amount Required

1409

Community Area Grant

Atworth Village Hall Refurbishment of Toilets

Atworth Village Hall and Recreation Ground Committee

£3868.99

Submitted: 07/07/2015 23:56:51

ID: 1409

Current Status: Application Appraisal

To be considered at this meeting:
tbc contact Community Area Manager

1. Which type of grant are you applying for?
Community Area Grant

2. Amount of funding required?
£501 - £5000

3. Are you applying on behalf of a Parish Council?
No

4. If yes, please state why this project cannot be funded from the Parish Precept

5. Project title?
Atworth Village Hall Refurbishment of Toilets

6. Project summary:
The toilets in the hall must have been last refurbished at least twenty years ago. The current toilets needs a total refurbishment to update the sanitary equipment update the hand dryer soap dispenser increase the light as its a bit dark in this area put in new flooring and put heating in the toilet which is not there now. The toilets are one of the most talked item within the community and the regular hall users. The hall since it has been decorated looks a lot better we just need to have a toilet refurbished to match the hall.

7. Which Area Board are you applying to?
Melksham

Electoral Division

8. What is the Post Code of where the project is taking place?
SN128JY

9. Please tell us which theme(s) your project supports:
Children & Young People
Arts, crafts and culture
Economy, enterprise and jobs
Festivals, pageants, fetes and fayres
Food, farming and local markets
Health, lifestyle and wellbeing
Heritage, history and architecture
Inclusion, diversity and community spirit
Safer communities
Sport, play and recreation

If Other (please specify)

10. Finance:

10a. Your Organisation's Finance:

Your latest accounts:
12/2014

Total Income:
£18212.52

Total Expenditure:
£11793.78

Surplus/Deficit for the year:
£6418.74

Free reserves currently held:
(money not committed to other projects/operating costs)
£1418.74

Why can't you fund this project from your reserves:
We try to keep enough funds to pay all maintenance invoices for between 12 and 18 months. However we recently had to have a survey carried out on the trees in the recreation ground to ensure they were safe. Last years account were unusual as we had a festival to celebrate the 100 years since the hall was built. We also started a 200 club to try to raise additional funds. However there are numerous projects that we are working on to refurbish the kitchen replace the existing tables and chairs install and PA Sound SystemHearing loop and place additional childrens equipment in the recreation ground to keep them fit and healthy. All this takes a lot of money and our spare funds will not go very far.

We are a small community group and do not have annual accounts or it is our first year:  

10b. Project Finance:

Total Project cost		£8000.00
Total required from Area Board		£3868.99
Expenditure (Itemised expenditure)	£	Income (Itemised income)	Tick if income confirmed	£
Total works carried out by one contractor	7000.00	Allowing for approx £5000 p.a. to cover annual expenses this is the remainder in reserve at Dec 2014	yes	1418.74
Floor finish	600.00	Money from current reserves	yes	2712.27
Allowance to widen the door to current standards	400.00
Total	£8000			£4131.01

11. Have you or do you intend to apply for a grant from another area board within this financial year?
No

12. If so, which Area Boards?
Melksham

13. Please tell us WHO will benefit and HOW they will benefit from your project benefit your local community?
The whole community will ultimately benefit from the refurbishment of the toilets. Several groups currently use the hall on a regular basis. These are as follows History Group Short Mat Bowls Kit Fit Pilates over 55s Brownies Guides W.I. and the local Parish Council. We have regular family and Childrens parties in the hall. therefore a lot of local people either use the hall on a regular basis or use the hall for events.

14. How will you monitor this?
Resident Surveys Satisfaction Surveys from Singles Use users and Surveys from the Regular user groups.

15. If your project will continue after the Wiltshire Council funding runs out, how will you continue to fund it?
The project will stop until we receive donations or we will have to carry out fundraising events apply to other grants funders or leave it to a time when funds will be available. This will delay the project until next year.

16. Is there anything else you think we should know about the project?
As mentioned before we have numerous project we are working on at the present but this is a standalone project.

17. DECLARATION

Supporting information - Please confirm that the following documents will be available to inspect upon request:

Quotes:
yes I will make available on request 1 quote for individual project costs over £500 & 2 quotes for project costs over £1000 (Individual project costs are listed in the expenditure section above)

Accounts:
yes I will make available on request the organisation's latest accounts

Constitution:
yes I will make available on request the organisation's Constitution/Terms of Reference etc.

Policies and procedures:
yes I will make available on request the necessary and relevant policies and procedures such as Child Protection, Safeguarding Adults, Public Liability Insurance, Access audit, Health & Safety and Environmental assessments.

Other supporting information (Tick where appropriate, for some project these will not be applicable):

And finally...
yes The information on this form is correct, that any award received will be spent on the activities specified.

1391

Community Area Grant

Avon Bowls Club Notice Board

Avon Bowls Club

£450.00

Submitted: 28/06/2015 20:02:16

ID: 1391

Current Status: Application Appraisal

To be considered at this meeting:
tbc contact Community Area Manager

1. Which type of grant are you applying for?
Community Area Grant

2. Amount of funding required?
£0 - £500

3. Are you applying on behalf of a Parish Council?
No

4. If yes, please state why this project cannot be funded from the Parish Precept

5. Project title?
Avon Bowls Club Notice Board

6. Project summary:
Due to wear and tear over a number of years and more recently vandalism Avon Bowls Club urgently need a new Notice Board. This is in order to keep our members up to date on various important local events County League Match Fixtures Match Selections Bowls England Bowls Wiltshire match results and notices. We need good quality boards which will be situated on the outer wall of the club and need to be durable.

7. Which Area Board are you applying to?
Melksham

Electoral Division

8. What is the Post Code of where the project is taking place?
SN12 7JL

9. Please tell us which theme(s) your project supports:
Children & Young People
Health, lifestyle and wellbeing
Sport, play and recreation
Other

If Other (please specify)
A facility which benefits all members of Melksham Community.

10. Finance:

10a. Your Organisation's Finance:

Your latest accounts:
10/2014

Total Income:
£21823.10

Total Expenditure:
£20047.15

Surplus/Deficit for the year:
£1775.95

Free reserves currently held:
(money not committed to other projects/operating costs)
£4044.18

Why can't you fund this project from your reserves:
We have ongoing costs for hire of venues purchase of consumables food drinks etc. Green maintenance is a cost which is paid monthly and is variable due to remedial and seasonal treatments required so a reserve must be held to cater for unexpected costs. We must also have funds available for running repairs to the premises such as redecoration - internal and external bowls equipment replacement appliance maintenance and replacement etc.

We are a small community group and do not have annual accounts or it is our first year:  

10b. Project Finance:

Total Project cost		£450.00
Total required from Area Board		£450.00
Expenditure (Itemised expenditure)	£	Income (Itemised income)	Tick if income confirmed	£
Notice Board	450.00	0.00	yes	0.00
Total	£450			£0

11. Have you or do you intend to apply for a grant from another area board within this financial year?
No

12. If so, which Area Boards?

13. Please tell us WHO will benefit and HOW they will benefit from your project benefit your local community?
We currently have a membership of 90 plus people principally from Melksham with an age range of 16 to 80yrs plus. We offer a source of exercise and social interaction throughout the year. Membership is open to all without exclusion. We need to offer a safe clean and pleasurable environment and somewhere we can all feel proud of. Replacement of the floorcovering will enhance both the appearance and safety of our facilities to give members and visiting teams a pleasant and secure experience. The area needs to be safe for the disabled and less mobile members of our community without worrying about slip or trip hazards. These features will benefit the following areasChildren and Young People the ability to attract young players into the sport interaction with local schoolsHealth lifestyle wellbeing giving people of Melksham the opportunity to take part in an outdoor activity.Sport Play and Recreation we have fully qualified personnel to achieve this as an alternative to more physically strenuous sports.

14. How will you monitor this?
During execution of the work we will have members of our Management Committee n site to check the work to our satisfaction.

15. If your project will continue after the Wiltshire Council funding runs out, how will you continue to fund it?
This a one off installation so no continuous funding is required.

16. Is there anything else you think we should know about the project?

17. DECLARATION

Supporting information - Please confirm that the following documents will be available to inspect upon request:

Quotes:
yes I will make available on request 1 quote for individual project costs over £500 & 2 quotes for project costs over £1000 (Individual project costs are listed in the expenditure section above)

Accounts:
yes I will make available on request the organisation's latest accounts

Constitution:
yes I will make available on request the organisation's Constitution/Terms of Reference etc.

Policies and procedures:
yes I will make available on request the necessary and relevant policies and procedures such as Child Protection, Safeguarding Adults, Public Liability Insurance, Access audit, Health & Safety and Environmental assessments.

Other supporting information (Tick where appropriate, for some project these will not be applicable):

And finally...
yes The information on this form is correct, that any award received will be spent on the activities specified.

1411

Community Area Grant

Replacement of remainer of tents

Broughton Gifford and Holt Scouts

£2378.15

Submitted: 15/07/2015 13:58:04

ID: 1411

Current Status: Application Appraisal

To be considered at this meeting:
tbc contact Community Area Manager

1. Which type of grant are you applying for?
Community Area Grant

2. Amount of funding required?
£501 - £5000

3. Are you applying on behalf of a Parish Council?
No

4. If yes, please state why this project cannot be funded from the Parish Precept

5. Project title?
Replacement of remainer of tents

6. Project summary:
We replaced approximately half of our tents with a grant last year. The remainder of our tents are now leaking badly and beyond economic repair and we are asking for the Boards assistance in replacing these please to allow all 100 children to camp without the risk of getting wet. We are also buying external canopies for all the tents to allow for dry storage of equipment plus providing a dining and cooking area outside the main tent.

7. Which Area Board are you applying to?
Melksham

Electoral Division

8. What is the Post Code of where the project is taking place?
SN12 8LX

9. Please tell us which theme(s) your project supports:
Children & Young People
Countryside, environment and nature
Health, lifestyle and wellbeing
Sport, play and recreation

If Other (please specify)

10. Finance:

10a. Your Organisation's Finance:

Your latest accounts:
04/2015

Total Income:
£5000.00

Total Expenditure:
£5000.00

Surplus/Deficit for the year:
£0.00

Free reserves currently held:
(money not committed to other projects/operating costs)
£3000.00

Why can't you fund this project from your reserves:
Project will be match funded from reserves

We are a small community group and do not have annual accounts or it is our first year:  

10b. Project Finance:

Total Project cost		£4756.30
Total required from Area Board		£2378.15
Expenditure (Itemised expenditure)	£	Income (Itemised income)	Tick if income confirmed	£
5 No Tents	3415.26	Reserves	yes	1707.63
10 No Canopies	1341.04	Reserves	yes	670.52
Total	£4756.3			£2378.15

11. Have you or do you intend to apply for a grant from another area board within this financial year?
No

12. If so, which Area Boards?
Melksham

13. Please tell us WHO will benefit and HOW they will benefit from your project benefit your local community?
Broughton Gifford and Holt Scout Group is bursting at the seams with 100 young people benefitting from the diverse programme of activities provided by its dedicated team of volunteer leaders. Camping is at the core of what we do after all thats how Scouting started with Lord Baden Powell on Brownsea island in 1907. We provide a number of camping experiences each year but some of our aging equipment means that some of the children risk getting wet.

14. How will you monitor this?
Our active Executive monitors all works that are done and that they are providing the necessary benefit and experiences to our Young People

15. If your project will continue after the Wiltshire Council funding runs out, how will you continue to fund it?
Additional fundraising

16. Is there anything else you think we should know about the project?
NA

17. DECLARATION

Supporting information - Please confirm that the following documents will be available to inspect upon request:

Quotes:
yes I will make available on request 1 quote for individual project costs over £500 & 2 quotes for project costs over £1000 (Individual project costs are listed in the expenditure section above)

Accounts:
yes I will make available on request the organisation's latest accounts

Constitution:
yes I will make available on request the organisation's Constitution/Terms of Reference etc.

Policies and procedures:
yes I will make available on request the necessary and relevant policies and procedures such as Child Protection, Safeguarding Adults, Public Liability Insurance, Access audit, Health & Safety and Environmental assessments.

Other supporting information (Tick where appropriate, for some project these will not be applicable):
yes I will make available on request evidence of ownership of buildings/land
yes I will make available on request the relevant planning permission for the project.
yes I will make available on request any other form of licence or approval for this project has been received prior to submission of this grant application.

And finally...
yes The information on this form is correct, that any award received will be spent on the activities specified.

1413

Community Area Grant

new ceiling door electricity toilet to create clubroom

West Wiltshire ModelRailway Circle

£2286.75

Submitted: 16/07/2015 06:23:02

ID: 1413

Current Status: Application Appraisal

To be considered at this meeting:
tbc contact Community Area Manager

1. Which type of grant are you applying for?
Community Area Grant

2. Amount of funding required?
£501 - £5000

3. Are you applying on behalf of a Parish Council?
No

4. If yes, please state why this project cannot be funded from the Parish Precept

5. Project title?
new ceiling door electricity toilet to create clubroom

6. Project summary:
The former playgroup hut in Steeple Ashton is to be converted into a clubroom for the West Wiltshire Model Railway Circle and as a facility for the Parish. It currently has no electricity no toilet little roof insulation or ceiling and no disabled access and a low beams and is generally in poor condition. We need to have new electrics a toilet and entrance doorPart M compliantas well as a new insulated ceiling a total redecoration and a kitchen to allow use by ourselves and the occasional community use for events in the field. All the construction will be undertaken by our members apart from Electricity supply apart from this all costs are materials only.

7. Which Area Board are you applying to?
Melksham

Electoral Division

8. What is the Post Code of where the project is taking place?
BA14 6EU

9. Please tell us which theme(s) your project supports:
Arts, crafts and culture
Festivals, pageants, fetes and fayres
Heritage, history and architecture
Inclusion, diversity and community spirit
Technology & Digital literacy

If Other (please specify)
Bringing a disused building up to a standard suitable for parish and club use

10. Finance:

10a. Your Organisation's Finance:

Your latest accounts:
08/2015

Total Income:
£3329.00

Total Expenditure:
£2754.50

Surplus/Deficit for the year:
£574.50

Free reserves currently held:
(money not committed to other projects/operating costs)
£2403.00

Why can't you fund this project from your reserves:
The project is greater than our reserves. Income from next years subscriptions will cover a period of dual rent we have been given notice to quit our current premises due to redevelopment of the site electricity operational running costs and other utility bills.

We are a small community group and do not have annual accounts or it is our first year:  

10b. Project Finance:

Total Project cost		£4573.50
Total required from Area Board		£2286.75
Expenditure (Itemised expenditure)	£	Income (Itemised income)	Tick if income confirmed	£
Toilet Installation	735.48	Allocated reserves	yes	2286.75
Electricity supply	1870.00
New Main entrance	460.00
Blocking old door	35.02
Decoration - paint	30.00
Building control costs	125.00
Beams highering	1200.00
Ceiling installation	118.00
Total	£4573.5			£2286.75

11. Have you or do you intend to apply for a grant from another area board within this financial year?
No

12. If so, which Area Boards?
Melksham

13. Please tell us WHO will benefit and HOW they will benefit from your project benefit your local community?
Regeneration of disused former Wiltshire Council property for 24 plus members of a model railway group plus access by Village for toilet water etc at village events in the field. This will open membership to a wider audience and we hope to attract people of all ages and abilities especially with the provision of disabled facilities. We also intend to run courses on electronics soldering model building woodwork and model railway operation. Members of the club will undertake the majority of the building work and will be instructed supervised by a professional builder to help them develop the necessary skills.

14. How will you monitor this?
Annual membership of club and weekly attendees of the club plus visitors by club secretary. Record of Parish use by Parish Clerk

15. If your project will continue after the Wiltshire Council funding runs out, how will you continue to fund it?
Membership subscriptions

16. Is there anything else you think we should know about the project?

17. DECLARATION

Supporting information - Please confirm that the following documents will be available to inspect upon request:

Quotes:
yes I will make available on request 1 quote for individual project costs over £500 & 2 quotes for project costs over £1000 (Individual project costs are listed in the expenditure section above)

Accounts:
yes I will make available on request the organisation's latest accounts

Constitution:
yes I will make available on request the organisation's Constitution/Terms of Reference etc.

Policies and procedures:
yes I will make available on request the necessary and relevant policies and procedures such as Child Protection, Safeguarding Adults, Public Liability Insurance, Access audit, Health & Safety and Environmental assessments.

Other supporting information (Tick where appropriate, for some project these will not be applicable):
yes I will make available on request evidence of ownership of buildings/land
yes I will make available on request any other form of licence or approval for this project has been received prior to submission of this grant application.

And finally...
yes The information on this form is correct, that any award received will be spent on the activities specified.

1320

Community Area Grant

Atworth Village Flood Equipment Store

Atworth Parish Council

£750.00

Submitted: 29/04/2015 10:17:23

ID: 1320

Current Status: Application Appraisal

To be considered at this meeting:
tbc contact Community Area Manager

1. Which type of grant are you applying for?
Community Area Grant

2. Amount of funding required?
£0 - £500

3. Are you applying on behalf of a Parish Council?
Yes

4. If yes, please state why this project cannot be funded from the Parish Precept
Our reserves are already earmarked for community enhancements this year improved safety at our pedestrian crossing-3000.00village hall improvements-3000.00. We will be partnership funding this project and have set aside 500.00 in order to deliver the requirement.

5. Project title?
Atworth Village Flood Equipment Store

6. Project summary:
Following the recent bad flood damage within the village there is a need to provide equipment that residents can borrow in order to protect themselves and their property. A centrally located metal container will be used as a store to hold sandbags gel sacks waders high vis tabards etc Recent advice given by local flood working groups has been to store such items off the ground and free of sunlight. Residents requiring such equipment will be able to contact our flood warden who will direct them to the container which can be accessed by vehicles.

7. Which Area Board are you applying to?
Melksham

Electoral Division

8. What is the Post Code of where the project is taking place?
SN12 8LB

9. Please tell us which theme(s) your project supports:
Countryside, environment and nature
Health, lifestyle and wellbeing
Inclusion, diversity and community spirit
Safer communities

If Other (please specify)

10. Finance:

10a. Your Organisation's Finance:

Your latest accounts:
05/2015

Total Income:
£13149.00

Total Expenditure:
£7981.00

Surplus/Deficit for the year:
£5168.00

Free reserves currently held:
(money not committed to other projects/operating costs)
£5168.00

Why can't you fund this project from your reserves:
Explanation given in question 4.Separate copy of funds at May 9th also provided.

We are a small community group and do not have annual accounts or it is our first year:  

10b. Project Finance:

Total Project cost		£1505.00
Total required from Area Board		£750.00
Expenditure (Itemised expenditure)	£	Income (Itemised income)	Tick if income confirmed	£
Container	1355.00	Our precept	yes	755.00
Waders	100.00
Tabards	50.00
Total	£1505			£755

11. Have you or do you intend to apply for a grant from another area board within this financial year?
No

12. If so, which Area Boards?
Melksham

13. Please tell us WHO will benefit and HOW they will benefit from your project benefit your local community?
Residents have been advised by Wiltshire Council that they are solely responsible for the protection of their property in the event of flood risk.We as a parish council wish to assist our residents by providing this facility. All victims of flood damage especially newly recorded incidents will be advised that they need to purchase their own stock of emergency supplies sand bags gel sacks etc for their own personal protection in the future.

14. How will you monitor this?
We will maintain records of users.

15. If your project will continue after the Wiltshire Council funding runs out, how will you continue to fund it?
Precept.

16. Is there anything else you think we should know about the project?
not applicable

17. DECLARATION

Supporting information - Please confirm that the following documents will be available to inspect upon request:

Quotes:
yes I will make available on request 1 quote for individual project costs over £500 & 2 quotes for project costs over £1000 (Individual project costs are listed in the expenditure section above)

Accounts:
yes I will make available on request the organisation's latest accounts

Constitution:
yes I will make available on request the organisation's Constitution/Terms of Reference etc.

Policies and procedures:
yes I will make available on request the necessary and relevant policies and procedures such as Child Protection, Safeguarding Adults, Public Liability Insurance, Access audit, Health & Safety and Environmental assessments.

Other supporting information (Tick where appropriate, for some project these will not be applicable):
yes I will make available on request evidence of ownership of buildings/land
yes I will make available on request the relevant planning permission for the project.
yes I will make available on request any other form of licence or approval for this project has been received prior to submission of this grant application.

And finally...
yes The information on this form is correct, that any award received will be spent on the activities specified.

1427

Community Area Grant

Poulshot Jubilee Tapestry

Poulshot Ladies Club

£300.00

Submitted: 31/07/2015 15:01:18

ID: 1427

Current Status: Application Appraisal

To be considered at this meeting:
tbc contact Community Area Manager

1. Which type of grant are you applying for?
Community Area Grant

2. Amount of funding required?
£0 - £500

3. Are you applying on behalf of a Parish Council?
No

4. If yes, please state why this project cannot be funded from the Parish Precept

5. Project title?
Poulshot Jubilee Tapestry

6. Project summary:
The Poulshot Ladies Club have made a wonderful tapestry to celebrate her Majestys Jubilee and we now wish to purchase a suitable frame and fix it to the wall of the Village Hall so that the villagers of Poulshot can enjoy the tapestry. It has cost nothing to date as the Ladies Club have volunteered their work.

7. Which Area Board are you applying to?
Melksham

Electoral Division

8. What is the Post Code of where the project is taking place?
SN10 1RT

9. Please tell us which theme(s) your project supports:
Arts, crafts and culture

If Other (please specify)

10. Finance:

10a. Your Organisation's Finance:

Your latest accounts:

Total Income:
£

Total Expenditure:
£

Surplus/Deficit for the year:
£

Free reserves currently held:
(money not committed to other projects/operating costs)
£

Why can't you fund this project from your reserves:

We are a small community group and do not have annual accounts or it is our first year:   yes

10b. Project Finance:

Total Project cost		£745.00
Total required from Area Board		£300.00
Expenditure (Itemised expenditure)	£	Income (Itemised income)	Tick if income confirmed	£
Frame for Tapestry	745.00	Parish Council		372.00
		Ladies Club		73.00
Total	£745			£445

11. Have you or do you intend to apply for a grant from another area board within this financial year?
No

12. If so, which Area Boards?
Melksham

13. Please tell us WHO will benefit and HOW they will benefit from your project benefit your local community?
This tapestry will benefit the whole village. It will hang on the wall in the Village Hall and will be there in the future as an example of cohesion in the village. It will depict scenes from life in Poulshot in the Jubilee year. It has been done with the good will of a number of villagers for no cost. The grant would be for a frame for it. This would need to be sturdy and condensation proof and must be fixed strongly to the wall.

14. How will you monitor this?
It will be seen day after day by those using the Village Hall. This would not only be villagers but also those who rent the Hall from outside the village.

15. If your project will continue after the Wiltshire Council funding runs out, how will you continue to fund it?
The Ladies Club depends solely on a small membership fee. It would take many years to pay for this frame.

16. Is there anything else you think we should know about the project?

17. DECLARATION

Supporting information - Please confirm that the following documents will be available to inspect upon request:

Quotes:
yes I will make available on request 1 quote for individual project costs over £500 & 2 quotes for project costs over £1000 (Individual project costs are listed in the expenditure section above)

Constitution:
yes I will make available on request the organisation's Constitution/Terms of Reference etc.

Policies and procedures:
yes I will make available on request the necessary and relevant policies and procedures such as Child Protection, Safeguarding Adults, Public Liability Insurance, Access audit, Health & Safety and Environmental assessments.

Other supporting information (Tick where appropriate, for some project these will not be applicable):

And finally...
yes The information on this form is correct, that any award received will be spent on the activities specified.